Frequently Asked Questions

What is the e-EVR?
The e-EVR is an acronym for NCARB's electronic Experience Verification Reporting system. NCARB Record holders are able to document their experience reports online through My NCARB Record. Each time you submit a report, your supervisor receives an e-mail notification with a link to your report. Once the supervisor has created a profile in the system, they can review and approve all of your experience reports online.

Your Record is updated immediately, and you can log on to My NCARB Record at any time to view your progress.
Why should I use the e-EVR?
The new e-EVR system is designed as an intelligent reporting tool that prevents you from making common reporting errors. The paper system brought challenges related to accuracy of reports and timeliness of processing that have now been successfully addressed through NCARB's e-EVR system. Processing times will be dramatically shorter utilizing the e-EVR, ensuring interns and IDP supervisors are able to see the results of their submissions in real-time as opposed to weeks, and sometimes months.

Interns and IDP supervisors alike are able to better track progress toward the completion of the IDP and adjust training to target specific areas where additional training hours are still needed. Interns are able to more accurately track their training through e-EVR, allowing for an overall improved IDP experience.
How do I access e-EVR?
You can access the e-EVR by logging in to My NCARB Record by clicking the orange button on the right side of NCARB's home page, www.ncarb.org. Under "Main Menu" in the center of your screen select "NEW! e-EVR, the electronic Experience Verification Reporting system." Once you agree to the terms, you can begin building your NCARB Record faster and more accurately.
Do I need to submit previously reported experience through the e-EVR system?
No, any experience previously reported using the paper Employment Verification form (Form 123) remains a part of your NCARB Record. You do not need to create duplicate electronic entries for this experience.
What is the difference between "Saved," "Pending," and "Approved" experience reports?
"Saved" experience reports are training hours you have entered for a specific reporting period, but have not yet submitted to your IDP supervisor for approval. You may make changes to your "saved" experience any time until you submit your report.

"Pending" experience reports are training hours you have submitted to your supervisor, but have not yet been approved. You may not make changes to an experience report once you have submitted it to your IDP supervisor for approval and certification of the accuracy.

If you need to make adjustments to an experience report you have submitted to your IDP supervisor for approval, you must have your supervisor select the "Return for Edits" option. This action will cause the experience report to be returned to you so that you can correct it and resubmit it.

"Approved" experience reports are training hours your supervisor has verified and they are now included in your IDP training hour totals.

NOTE: Your supervisor has a third option to permanently reject your report. This is only intended to be used if they do not agree that you performed any of the work noted on your submission or that your professional conduct or technical competence were unsatisfactory. If your supervisor rejects your submission, you will need to discuss this with them directly to see if a resolution is available. If this needs to be changed, the supervisor would need to contact NCARB directly.
Are my training hours from previously reported experience reports included in the totals I see in e-EVR?
Yes, all previously submitted and accepted training hours are included in the IDP summary you see on your e-EVR home page.
What is the difference between "Category Minimums" and "Program Minimums"?
"Category Minimums" refers to NCARB's minimum requirements for IDP completion within Training Categories A, B, C, and D. By viewing "Display Training Area Details" in the e-EVR, you can see a more detailed breakdown of where specific training hours are required in Training Areas 1-16 throughout all of four training categories. 3720 of the 5600 total program training hours are required to be completed in specific training categories.

"Program Minimums" refers to the minimum total number of training hours (5600) required to complete the IDP. In addition to the training category and specific training hour requirement (3720), you must complete an additional 1880 training hours to reach the 5600 training hour program minimum. The additional 1880 training hours can be applied to any category(s) and through supplemental education as allowed by the IDP GuidelinesPDF Document.

NOTE: Completing of the IDP does not guarantee Architect Registration Examination® (ARE®) eligibility in all jurisdictions. Please review your state's requirements for ARE eligibility, which is typically based on the combination of your education, completion of IDP, and experience, to determine if additional documentation may be required.
How does my IDP experience get verified using the e-EVR?
When adding a new employer or experience report you are asked to identify your direct supervisor and enter their e-mail address. (Note: please review the IDP GuidelinesPDF Document for information about identifying your direct supervisor). When you have finished entering the information for the experience report, click "submit" and an e-mail is sent to your IDP supervisor asking them to log in as a supervisor and review your submission. If your IDP supervisor approves the submission, the report is added to your NCARB Record and the training hours are added to your totals; if they select the "Return for Edits" option, the submission is returned to you for revision and resubmission.

In the past, NCARB staff has had to reject paper Employment Verification forms that did not meet the requirements outlined in the IDP GuidelinesPDF Document. Many of these requirements are now built into the e-EVR to help you navigate through the program. The new system identifies many issues at the point of submission, allowing interns to make necessary changes and avoid related delays and rejections.
How long does it take for training hours to appear in my Record after my IDP supervisor approves my experience?
Training hours from approved experience reports are immediately viewable in your IDP training hour totals. You may need to log out of your NCARB Record and log back in for the update(s) to appear.
Am I required to use e-EVR or can I submit a paper version for employment verification?
Paper forms are no longer accepted.

There is an option to print paper reports out of the e-EVR system, but there are limitations and restrictions to this approach and this option should only be utilized out of necessity, such as when your IDP supervisor does not have an e-mail account.

You may check the box marked "This experience report will be printed for review, approval, and submission on paper." Remember, this option should not be used unless absolutely necessary.
Which work setting should I choose?
Review the work setting descriptions located on page 30 IDP GuidelinesPDF Document. For more information see the Experience Through Internships section of the NCARB web site.
What is the difference between a "Warning" and an "Error" in my message center?
A "Warning" in the message center alerts you to the potential for a mistake in your report that could lead to rejection by your supervisor or NCARB. You may proceed with your submission despite a warning message. Please note: All reports currently provide the warning about the upcoming Six-Month Rule. This warning is intended to promote awareness of this upcoming change to the reporting requirements. It will not impact reports submitted before the noted effective date(s).

An "Error" message alerts you to a mistake that must be corrected before you can submit your experience report. Error messages are most often problems such as overlapping reporting periods or submitting too many training hours for the reporting period. You may not submit an experience report until all "error" messages have been addressed and no longer appear in your message center.
Why am I unable to enter training hours in Category A and/or B?
In work settings D, E, F, or FF, training hours in Category A and/or B are not permitted. If you select one of these work settings, the e-EVR will not allow you to enter training hours in these categories. Please review page 30-31 of the IDP GuidelinesPDF Document to confirm you have chosen the correct work setting.
Can I enter two forms into the e-EVR for the same reporting period if I am working full time at one firm and part time at another firm?
Yes, the e-EVR will accept the two employments while providing you a warning regarding overlapping experience reports. You will need to accept the warning message in the e-EVR. NCARB may require additional documentation from your employers.
What happens when I have completed all of NCARB's minimum requirements for the IDP?
Once you have successfully completed the minimum requirements for the IDP, your Record will automatically be placed in the queue for a final evaluation. After this evaluation, which currently takes between 30-45 days, you will be formally updated by NCARB staff on your status and next steps.
Will NCARB automatically send my Record to my state when I complete IDP?
No, you must select the "Request a Transmittal" option in My NCARB Record before we will release your Record to a registration board. If you have not received confirmation that you have completed IDP and your Record has been sent to your registration board within 30 days of your transmittal request, please contact NCARB customer service.

If you are unable to request your transmittal online, contact NCARB customer service.
How do I add an experience to an employer already in the system?
Select "My Employers" in the bar at the top of the e-EVR screen; locate the employer and select "Add Experience."
How do I add a new experience?
Select "My Experience" in the bar at the top of the e-EVR screen. Select "Add New Experience" and enter the information requested.
How do I edit a "Saved" experience?
Select "My Experience" in the bar at the top of the e-EVR screen, locate the desired experience, and click "View." Select "Edit" and make any changes necessary. The experience is saved automatically until you either "Submit" or "Delete" the report. Until then, you can make changes as often as you like, including updating the training hours daily to reflect work completed that same day. However, once you submit the report to your supervisor you will not be able to edit it unless your supervisor returns the report for edits. Please make sure you are satisfied with the completeness and accuracy of the report before submitting it for verification.
Am I able to delete experience reports through e-EVR?
You can only delete experience reports listed as "Saved" in e-EVR. All other reports listed cannot be deleted through e-EVR. To delete submissions other than those listed as "Saved," please contact customer service at customerservice@ncarb.org and request the deletion by indicating both the employer and reporting period.

Resources

IDP Guidelines PDF Document | Supervisor Guidelines PDF Document | Frequently Asked Questions (FAQs) | Contact NCARB Staff